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--- faqs:wiki_notes:admin:user_maintenance [03/31/2026 03:35 PM (19 hours ago)] – removed - external edit (Unknown date) 127.0.0.1
+++ faqs:wiki_notes:admin:user_maintenance [03/31/2026 03:35 PM (19 hours ago)] (current) – ↷ Links adapted because of a move operation Chris Daley
@@ Line 1: / Line 1: @@
+====== User Maintenance ======
+Every SVCT volunteer should have their own user entry for this website. if a volunteer does not have a [[faqs:about_this_wiki:admin:SVCommunityTheatre]].org email address, you can use their regular email address.
+===== Add a new user =====
+. Go to //Admin > User Manager//.
+. Scroll down to the //Add user //section.
+. Fill in the following values.
+^ User | This is the user ID. Usually the same as their @svcommunitytheatre.com email address: [first name] . [initial of their last name]. |
+^ Password | Can be filled in or left empty. If empty, a password will be generated by the website. You can ignore the //**very weak, policy not met **//message. |
+^ Real Name | The user's real name. Will be displayed on any pages they have edited |
+^ Email | Required. Their full SVCT email address -or- another email address if they do not have SVCT email. |
+^ Groups | Can leave blank. (Will default to ''user'', which will give them normal volunteer access.) Enter ''readonly'' if you don't want them to have edit capabilities. |
+^ Notify user | ☑ if you want the website to send out an email "[SVCT Wiki] Your [[faqs:about_this_wiki:admin:DokuWiki]] password" with their user name & password. |
+. Then click //[Add]//. The user will be added and is available for immediate use.
+===== Update a user's information =====
+It is recommended that the volunteer go in and change their own information using the //Update Profile //link at the top of any page. If you make changes here, **they will probably end up with a new password**.
+Normally, the only time you should need to edit a user entry is when changing their [[faqs:wiki_notes:admin:access_control|Group]] between ''user'' and ''readonly''.
+. Go to //Admin > User Manager//.
+. In the user list, locate the user to be updated and click on their user ID.
+. The page will scroll and populate the //Edit user //section next to //Add user//.
+, Go in and make any needed changes. //**Warning:**// If you leave Password blank, a new password will be generated. (And yes, that's annoying).
+. ☑ //Notify user// so it will send out an email //"[SVCT Wiki] Your [[faqs:about_this_wiki:admin:DokuWiki]] password"// with their user name & new password.
+. Click //[Save Changes]//. The user will be added and is available for immediate use.
+===== Disable a volunteer's edit capability =====
+As noted above, if you want to disable a volunteer's edit capability, use **Update a user's information **above and change their [[faqs:wiki_notes:admin:access_control|Group]] to ''readonly''.
+===== Reset a user's password =====
+Passwords are [[https://www.youtube.com/watch?v=deNIgVyDyJY|encrypted]] (technically, hashed). If a volunteer forgets their password, there is no way to recover it.
+The easiest thing to do is have the volunteer click the //Set new password// option on the //Log In //page and create a new password.
+if the volunteer does not remember their user name, you can look it up using //Admin > User Manager//.
+===== Delete a user =====
+Yes, you can delete a user entry. That is normally done only when the volunteer is no longer a part of SVCT. Any wiki changes made by the volunteer will remain in place.
+. Go to //Admin > User Manager//.
+. In the user list, locate the user to be updated and tick the checkbox ☑ next to their user ID.
+. Click //[Delete Selected]//. It will ask for a confirmation and then erase the user.